In the intricate world of accounting, tax professionals are often perceived as navigators traversing through the seas of numbers and financial statements. A lesser-discussed aspect of their role is the management of complex and emotionally charged conversations. Tax accountants frequently find themselves at the center of discussions that are not just about figures on a spreadsheet but deeply intertwined with the personal and business well-being of their clients. From addressing audit discrepancies to handling sensitive tax liabilities, these scenarios demand more than just technical know-how; they require a blend of empathy, clear communication, and emotional intelligence.
Assessment Statutes and Document Retention Best Practices
Amber Gray-Fenner, EA NTPI Fellow USTCP
When it comes to document retention, my guiding policy is “If I don’t keep it, it can’t be stolen or subpoenaed.” That sounds cynical, but there’s truth in it. The smaller your data “surface area,” the less you have to manage in the event of a data breach (or, if you hold paper documents, in the event of a fire or break in). And, if a client or former client gets really sideways in divorce or criminal court, being able to say “I have a policy in place and I don’t keep records longer than three years” can provide you with a measure of peace. But what should your policy be? It depends, but relevant assessment statutes are a good place to start. This article reviews the IRS rules for assessing tax and provides some best practices for developing document retention policies for return preparation documents in your practice.
